By: Jhoe Anna Dinaguit | April 11, 2020 | Administrative Support Specialist
DO I NEED TO HIRE A VIRTUAL ASSISTANT?
Many of business owners who gets too busy on managing their business and no time to spend their family, no time to think more on how they manage to do their none-core tasks, that won’t able to think where to have lunch, where to stay on a business trip, how to book flights for business trips, how to call clients without giving additional workloads to their employees, where to buy food for the meetings, where to held the meetings, prepare reports that can finished immediately though it can be done by a secretary but not all can be done so quick especially if you have lots of task for her to do and not all company has its own secretary. Some of them wants to have an output an instant or a day or in an hour, but most of it needs a lot of time to prepare to not just do it because you are told to do so and forget after a day. It also needs someone to look after, who can focus on everything, can monitor it and can give feedback from time-to-time. A virtual assistant can help you.
Some of you may ask what virtual assistant is, how they work, do I need one? Let’s start with a brief history of virtual assistant. According to my research, there are first secretaries, and only males are accepted in the position, in early 1800 Sir Isaac Pitman invented the shorthand method and founded the first school for secretaries for men only, until then the typewriter invented they start to accept woman on the job. In early 1996, the first idea came when Anastacia Brice has a simple phone call with Thomas Leonard, that was then he dubbed the assistance of Anastacia as “Virtual Assistant”. It came in the Philippines year 2000. let’s discuss below what virtual assistant is and how it can help you to do the business?
What is Virtual Assistant?
Theoretically, virtual assistant is a person who provides support thru online services to clients such as businesses, entrepreneurs and owners from a remote location and basically operates outside client’s office. It’s typically working home-based but can still connect and access the necessary compliance of its specific job. There are lots of service offered by a virtual assistant nowadays (not included the making of your coffee of course you can do that to your personal secretary, unless there are food car deliveries in your area that can possible do by your VA then that’s a great help) they can’t just do limited by a clerical work, they can do whatever you can think under the sun but most of them have a specialize niches, they can be data entry, web research, web designing, social media management and etc.
Reasons that they can be a help to you:
Virtual assistant are much a great help to your business for so many reasons. There are lots of virtual assistants everywhere around the world that are looking for clients to give their help to you. This may help you think of how they can be a help to you.
1. Reduced Costs
2. Increase Work Efficiency
3. Focus on Business Operations
4. Offer 24/7 Customer Service
5. Spend more time with Family
Reduced Costs- In every business we hired employees to work on our offices, giving trainings, benefits, salaries (which is given once the person is rendering their service to you) and other operating expenses in short it’s costly. Definitely yes, every business needs to spend to ensure the business will grow with the help of their employees. But hiring a virtual assistant must be a great help to reduce the cost you spent. First, no need to spend for their trainings because most of them have their certificates that can assure you that they are trained, some of them are well experienced on that field. Second, you don’t need to pay them for their government benefits, health insurances and other benefits you may offer (but it depends on you if you want to offer good benefits to your VA’s) because they will be the one who pays it, for salaries they are much lower cost than the usual employees and other operating expenses.
Increase work efficiency of your employees – doing all none-core tasks that are given to your selected employees like bookings, searching restaurants, scheduling meetings this can be done by a VA, this will be a great help to your employees to do more their core tasks and can focus by it all throughout the day or during operation days of the business, they can be efficient and effective to their duties and responsibilities.
Focus on business operations – while giving the none-core tasks to your VA’s you can focus on how to manage well your business, thinking on business alone, strategic plans, future plans and whatever plans you wanted to do, this would give you a time to think solely on business.
Offer 24/7 customer service – not all VA’s are offering 24/7 customer service but most of them are. Every virtual assistant has their on specific time frame given to what time they will working on you, because most of them are working part-time who works only 4 hrs, 5 hrs or 6 hrs it’s up to what you agreed but some of them are full time they are the ones who works 8 hrs. Your day time will not be vary as day time to them because your day-time must be night-time to their places but they can assure you to give you the best feedback to what you want them to do.
Spend more time with family – this one is the best gift you can give to yourself and to your family. If you aren’t able to give time to your family then it’s the time to give more. If you missed many events of your kids at school or even at home, then it’s time to make them feel that you love them that they are important. Or if your employees have lots of undone works and they need to spend at work to finished then it’s your best gift that you can give to your employees. Also not just you or your employees can benefited all this, also the VA’s you hired. It’s one of their reasons why they want to work as virtual or home-based because of their family. It’s not about how long you spent but how much you value the time you give to them.
GROW YOUR BUSINESS, HIRE FREELANCERS!
While ensuring and maintaining the productivity and honesty for the growth of your company your VA's can help you. JA virtual assistant provides online freelancing services to all Business owners, President, Ceo and even Managers that can help you grow your business with a wide range of business tasks. JA Virtual Assistant offers the following services.
Services
A. Administrative Works/ Secretarial Work
B. Data Entry
C. Email Management
D. Web Research
E. Transcription
F. Personal Task
G. Social Media Management Basics
H. SEO Basic Optimization
There is no limit as to what virtual assistants can do. There are lots of reasons and benefits that a virtual assistant can do to you aside from the reasons above, that's only a way for you to try to think whether it is helpful or not and decide if you need a virtual assistant or stay with hiring employees in office-based. However, you can find virtual assistant anytime and anywhere.
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